KBIA Policies

MEMBERSHIP

We welcome everyone to join! In order to be eligible to register for KBIA classes for Weeks 2-8, you must be a KBIA member and pay the annual membership fee. One membership is required per family, which is defined as one or more generations living in the same household, with members of the younger generation being direct descendants of the older generation. Nonmembers are welcome to sign up for classes for Week 1 without paying a membership fee; however, class registrations do apply. Please note that KBIA memberships, once processed, are non-refundable as they are tax-deductible contributions to KBIA as a 501 (c) (3) (the membership is deductible with the exception of a $25 administrative fee). For more information, see the Membership page on our website here or email the Office at [email protected].

CLASS REGISTRATION & PARTICIPATION

Classes fill quickly! Memberships can be renewed/acquired online here at any time. However, all class registrations are processed beginning on Saturday, April 2 at 9 AM EST. If you submit registrations electronically, they will be processed by Office staff at that time and in the order they are received AT THE SAME TIME that online registration is open to all.

WAITING LIST: If any of the classes you select are filled, you have the option to register for the wait-list. KBIA will notify you if you are moved from the waitlist to full enrollment. At any time, you can check your status on the waitlist through your online Daxko portal.

PAYMENT: In order to be processed, all required forms must be accompanied by complete payment of the annual membership and class fees at the time of registration. Alternative payment plans may be available if needed; please contact the Program Administrator at [email protected] to inquire about alternate plans. Payments may be made by credit card through Daxko. Check payments may be mailed or brought to the KBIA Office during office hours. Cash payments are only accepted in person during Office Hours beginning June 20, 2022.

CLASS & SAFETY REQUIREMENTS

In order to attend classes, each child must be the specified age for their age group by June 15, 2022. Unless a child is enrolled in Adventures or the Bundled Class schedule, KBIA does not provide supervision of children outside of scheduled class time. KBIA has an open-campus policy. KBIA faculty and staff are not responsible for the supervision or accountability of children when they are not attending KBIA classes. KBIA assumes responsibilities for children once they arrive at class and for the duration of the class. At drop-off, parents or guardians can indicate to the class instructor the individual who is responsible for picking up the child (pre-approved and listed in your Daxko profile) or if they child is allowed to leave independently. Children arriving to class independently will be allowed to leave class independently.

WEATHER WARNING: The weather on the waterfront can change quickly. Be sure your child has sun protection and appropriate clothing for all weather conditions. Some classes have specific physical, dress, and equipment requirements. Please read the online class descriptions carefully. If you need assistance meeting class requirements, please contact the KBIA at [email protected] or call (207) 967-2180.

COVID-19 VACCINATION REQUIREMENTS

KBIA encourages all age-eligible student participants to be vaccinated against COVID-19 but does not require it.

CANCELLATIONS
**In 2022 we will return to our longstanding cancellation policy after two years of shifts for COVID-19.

WEATHER & OTHER CANCELLATIONS: Many classes are weather-dependent. KBIA’s primary concern is safety. KBIA makes every attempt to pro-vide alternative opportunities in bad weather. Any classes that must be cancelled due to unsafe weather conditions of any kind – weather or otherwise – are not refundable.

WITHDRAWAL FEES: All cancellations requested 2+ weeks prior to the schedule class(es) are fully refundable minus a $10 withdrawal fee per class ($3 for Movie Nights and Tennis Walks). All these cancellations can be processed independent of the KBIA Office by using your Daxko profile. For a tutorial on processing this request, see this handy guide. If a student withdraws the week prior to the week of a scheduled class, KBIA will refund 50% of the class charge(s). These requests must be made in person at the KBIA Office or by emailing [email protected]. No refunds are offered after the close of the Office hours on the Friday before class begins. The Program Administrator must approve all refunds.

CLASS CANCELLATION: If KBIA cancels a class due to low enrollment, we will notify you and issue a refund in the form of your original payment.

ABSENCES: Once registered, unless an approved refund is granted, KBIA will not refund class fees if children miss class or choose not to attend. Absence does not trigger a refund unless it is for an approved medical condition and communicated to the KBIA Office staff.

OVERLAPPING CLASS REGISTRATIONS: KBIA has a large selection of classes, some of which conflict in times with others. For instance, Marine Biology can conflict with the Morning Bundle. Some parents sign their child up for so they can attend Marine Biology on the one day a week it is offered. In this scenario, the child will simply leave the Morning Bundle to attend the other class. No refund or proration of fees is offered. When members complete class registrations, they acknowledge that any overlap in classes is their intention.

COVID-19 SICKNESS OR KBIA CLOSURE: In the event of student absences due to COVID-19 or a mandated closure, KBIA initiated quarantine or other exclusion by any governmental agency due to safety concerns with the COVID-19 Pandemic, any tuition or fees paid will NOT be refunded.

CONDUCT AND VALUES

We expect children to show respect for and consideration of the feelings and welfare of others. Rules and discipline start with the premise, and with the firm belief, that self-esteem is the foundation that nurtures both respect for other and personal honesty. Trust is the cornerstone of our community. KBIA expects every member of its community, child and adult, to demonstrate concern for others. Therefore, we share and practice the following standards:

  • We respect the dignity and individual needs of other human beings. No one, neither adult nor child, has the right to mistreat another person. This includes name calling, ethnic, racial or gender-based slurs, bullying and inappropriate teasing;
  • When we make decisions about personal and KBIA matters, we accept the consequences for those decisions;
  • We respect KBIA’s property and the property of others; and
  • We strive to serve and contribute to the welfare of KBIA, the Cove, Mother’s Beach, and the Kennebunk Beach community.

BEHAVIOR AND DISCIPLINE

KBIA is located next to the ocean, and many of our classes are on the water. Safety is of the utmost concern and we expect members of the KBIA community (children, counselors, staff, and parents) to abide by the following principles: care for self, care for others and care for one’s environment. We demonstrate these principles through the qualities of honesty, self-control, and responsibility. A child who exhibits inappropriate behavior will discuss the matter with the instructor, and other students if required, and together make a decision about the appropriate consequence. Instructors help students to understand the boundaries of appropriate behavior and we ask parents to support these efforts by reinforcing them at home. In the case of a serious infraction, or repeated offense, the Executive Director will become involved and contact the parents to set up a meeting. Suspension or even dismissal from the program may be necessary when other solutions are exhausted or when a child’s behavior creates a dangerous environment or causes an undue disruption to KBIA operations. Such decisions are at the discretion of the Executive Director.

PARENT VISITS

KBIA has a beautiful campus, and we encourage you to enjoy the unique surroundings. Tables, chairs, and umbrellas are for your use. However, if you would like to visit your child’s “classroom,” please contact the instructor or Executive Director to set up a convenient day and time. Sometimes parents drop in unannounced to chat with a teacher. While such practice may seem harmless and even friendly, it is often disruptive to the classroom routine. Under no circumstance should a teacher leave a class to have more than a cursory exchange, and under no circumstance should a parent initiate any kind of lengthy, intense, or negative interaction with a teacher, counselor, or counselor-in-training (CIT) who is working with a class. Other than to drop off or pick up a child, please refrain from entering the docks, swimming pool, Adventures Tent, Smith House or classrooms in the Strong Cottage when camp is in session. Private boats are not allowed at any time on  our docks – even if the boats are owned by KBIA members.

EDUCATIONAL ACCOMMODATIONS STATEMENT

KBIA is not a special-needs program and is not equipped to provide individualized educational programs for students with severe physical, cognitive, or mental disabilities. KBIA will make reasonable accommodations for known disabilities to assist the child in meeting the behavioral performance standards of the program.

SCHOLARSHIPS: KBIA is a not-for-profit organization, and we’re proud to offer scholarships to children of the Kennebunk area who require financial assistance – ensuring everyone can benefit from and enjoy an inspiring, fun-filled summer. For information, contact Executive Director Mimi Fox at [email protected]

NON-DISCRIMIATION POLICY

KBIA is committed to supporting the goal of equal opportunity and does not discriminate based on race, color, sex, sexual orientation, physical or mental disability, religion, age, ancestry or national origin, status as a veteran, status as a whistleblower, or any other status protected by law in the hiring of counselors or staff or in administration of its educational policies, admissions policies, scholarships, and other KBIA-administered programs.

EMPLOYMENT OF COUNSELORS

KBIA offers employment to young men and women starting at age 15. Typically, these teenagers have been campers at KBIA and have participated in the CIT program during the previous two summers. The CIT curriculum covers topics such as the basics of employment (being accountable, responsible and diligent), customer service, and safety. Any counselor, whether they have matriculated in the CIT program or are direct new hires, are expected to demonstrate these skills. If an issue should arise regarding the performance of an employee under the age of 18, the Executive Director will attempt to resolve the issue directly with the employee. The KBIA views these incidents as opportunities to learn and develop. Yet should the problem persist, or is a major problem, the Executive Director will reach out to the parents of employees under the age of 18 to enlist their assistance with the matter. If an employee is over the age of 18, parents will not be contacted.

COVID-19 Protocols

The safety of our students, Members, and employees is our top priority and much thought and care has gone into protocols to protect the health and well-being of our community while maintaining the breadth and quality of experience that KBIA families have always enjoyed. Some things are different at KBIA these days—below is an overview of how the Member experience has evolved in response to COVID-19. All section protocols have been created with the safety of students, Members, and employees in mind and were developed from guidance from the CDC, American Camp Association, and the American Red Cross.
* Subject to adjustment based on local, State, and Federal guidance from the CDC, American Camp Association, and American Red Cross.

If you have any questions regarding an exposure or the proper protocol/access to rapid testing, contact the KBIA Office for guidance. KBIA will provide rapid tests to families for purchase if participants are symptomatic.

Feeling Unwell

Do not come to the KBIA if you are feeling unwell. Participants who are ill must not attend programs or camps as they could infect other participants. If a child participant becomes ill while in a class, he or she will be temporarily cared for while a family member is notified for pick-up. Should a child become ill on the day of a class, notification should be sent to the KBIA Office a minimum of one hour before the start time of the class.

Vaccination

KBIA encourages (but does not require) all age-eligible participants to receive all COVID-19 vaccine doses, including boosters (if eligible) in accordance with the most updated recommendations from the CDC.

KBIA will require all STAFF, by the start of summer employment, to have received all COVID-19 vaccine doses, including boosters (if eligible) in accordance with the most updated recommendations from the CDC. Requests for medical exemption/reasonable accommodation to this requirement must be submitted to the Executive Director two (2) weeks prior to the staff ’s expected start date and will be reviewed on a case by case basis in accordance with applicable law.

Masking

KBIA will not require indoor masking at this time. We will monitor the landscape of the virus and we will follow current CDC guidance on indoor masking should that shift.

Testing

Should the virus change, KBIA may also require testing for regular class participation. At this time, testing is not required for regular participation UNLESS there has been an exposure or confirmed case of COVID-19. Please see the Exposures to COVID-19 section for clarity.

Cleaning and Sanitizing

Hand sanitizer dispensers are available throughout the campus; you may wish to bring your own as well or we will have some for purchase in the KBIA Store.

Cleaning and disinfection of high-touch surfaces (such as door handles) is performed frequently throughout the day.

COVID-19 Mandated Closures

In the event of mandated closure, KBIA initiated quarantine or other exclusion by any governmental agency due to safety concerns with the COVID-19 Pandemic, any tuition or fees paid will NOT be refunded.

Exposures to COVID-19

The below information is accurate as of March 15, 2022, and aligns with guidance from the CDC on exposures to a positive COVID-19 case and any resulting need for quarantine. For the most recent policy, please refer to the CDC website on this subject located here.

All vaccinated participants exposed to a positive COVID-19 case will not be required to quarantine as long as they remain asymptomatic following an exposure.

Any unvaccinated/age ineligible participant who is exposed or who experiences one or more symptoms of COVID-19 (see full list) will be required to provide a negative rapid test result (daily) or an alternative diagnosis from a medical professional to participate in programming until the exposure window, as advised by the CDC has been met. **

Should ANY participant or staff member test positive for COVID-19, please refer to the CDC for full guidance on the length of a required quarantine before returning to participate in KBIA classes.

** At the time of this publication (March 15, 2022), that timeframe is 5 days if returning to a class (and wearing a mask) and 10 days if returning to classes where the participant will be unmasked, though it is subject to change/revision with guidance if new details of the virus emerge.