KBIA Policies

2021 KBIA COVID-19 Policies:

The health and safety of our campers and staff remain our highest priority. Below, you will find a summary of masking policy and actions we are taking to help ensure we are lowering COVID-19 risk as much as possible.

KBIA 2021 Masking, Distancing, Cleaning, and Safety Policy
*based on recommendations from the CDC and American Camp Association guidance as of 5/28/2021

Indoors:

  • All employees and students will mask when indoors (bathrooms or indoor classrooms); there are no exceptions to this policy.
  • Additionally, we will manage distance as much as possible when confined to an indoor space.
  • Every indoor space will be provided with at least an air purifier and, in some cases, an air purifier and a window fan for exhaust.
  • If any member or child requires an additional mask, there are surgical masks for both adults and children available through the KBIA Office and with each class teacher for disbursement.

Outdoor:

  • No child or employee will be required to mask outdoors provided that appropriate spacing and distance can be maintained. The bulk of our students are under 12 and therefore ineligible to be vaccinated. As such, outdoor classrooms in open sided tents will have seats spaced to provide ample airflow and distance.
  • If there is an activity planned that requires close contact, we will ask that staff and students “mask up” for the duration of the close contact.
  • If any staff member or student wishes to wear a mask, even when distant, while outdoors they are welcome to do so.
  • During time in the pool or on watercrafts, no staff or student will be required to mask as this is a water safety and drowning concern.
  • Due to distancing guidance, we are not able to hold non-independent swimmers in the pool this year; we require a designated adult from your household to join your child in the pool if they cannot swim independently.

Capacities:

  • While the State has removed most capacity limits for adult outdoor activities, KBIA will maintain some enrollment capacities that are below our “normal” operations to allow for adequate indoor spacing in the event of inclement weather.
Transportation
  • KBIA will not provide transport for students to and from classes this year (Tween Night, Teen Night, Island & Seaside Exploration). Should a class take place off-site at all then we ask parents/guardians drop off and pick up students at the location of the class. 
  • In the case of inclement weather at Tennis, Golf, or Surfing, parents should plan to pick up their children directly as the KBIA Office will email or send an SMS message if a class is cancelled.

Other measures:

  • Intensifying cleaning and disinfection practices within our facilities and premises by cleaning and disinfecting frequently touched surfaces, cleaning and disinfecting objects if they are shared, and ensuring safe and correct use and storage of disinfectants.
  • Limiting the number of items that are shared or touched between campers and staff.
  • Promoting healthy hygiene practices teaching campers the importance of washing their hands with soap and water for at least 20 seconds, monitoring campers to make sure they are washing their hands, providing campers with hand sanitizer with at least 60% alcohol when they don’t have easy access to soap and water, encouraging children to cover their coughs and sneezes with a tissue or to use the inside of their elbow, and posting signs about these healthy habits around the camp facility.
  • Instituting check-in stations at the three primary entrances to KBIA for parents and students to ensure they have completed our daily COVID-19 waiver and checked in for their registered classes. These will be staffed Monday through Friday from 7:45am-5pm.
  • If a child does get sick at camp, we have identified an area where they can rest, be watched after, and safely isolate from others. We will communicate with parents or caretakers directly and, if necessary, arrange for the child to be taken to a healthcare facility for care.

We ask that you help us protect the health of campers this summer. Anyone who is sick or was sick with COVID-19 or recently in contact with someone with COVID-19 in the last 14 days— including staff, campers, and families— should not come to camp. Be on the lookout for symptoms of COVID-19, which include fever, cough, shortness of breath, chills, muscle pain, sore throat, and loss of taste or smell. Call your doctor if you think you or a family member is sick.

If you have a specific question about this plan or COVID-19, please contact Mimi Fox ([email protected]) or Lorraine Aromando ([email protected]) for more information. You can also find more information about COVID-19 at www.cdc.gov/coronavirus or on CDC’s website for youth and summer camps (https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/summer)

WEATHER WARNING:
The weather on the waterfront can change quickly. Be sure your child has sun protection and appropriate clothing for all weather conditions. Some classes have specific physical, dress and equipment requirements. Please read the online class descriptions carefully. If you need assistance meeting class requirements, please contact the KBIA office.

WAITING LIST:
If any of the classes you select are filled, you will automatically be put on a waiting list. The office will notify you if a spot opens.

PAYMENT:
In order to be processed, all required forms must be accompanied by complete payment of the annual membership fee and all class fees. Alternate payment plans may be available if needed; please contact the Program Administrator. KBIA accepts checks as well as MasterCard, Visa, and American Express credit cards, and direct bank transfers.

We accept cash payments only during office hours: Monday 8 AM to 5 PM, Tuesday to Friday 9 AM to 12 PM and 1 to 4 PM, beginning June 15, 2021.

SCHOLARSHIPS:
KBIA is a not-for-profit organization, and we’re proud to offer scholarships to children of the Kennebunk area who require financial assistance – ensuring everyone can benefit from and enjoy an inspiring, fun-filled summer. For information, contact Executive Director Mimi Fox at
[email protected].

REGISTERING
Please be sure to review all policies before beginning your registration.

• Note that the registration process is available online in 2021 for the first time!

• If you have multiple children attending or need additional space to accommodate your class selections, please print a second copy of the Registration Form, fill out the participant information at the top and continue with your class selections.

• Incomplete registration cannot be processed.

You may opt to complete all your registrations online via Daxko. Alternatively, if you email, mail, or fax registrations then you must include the required forms:

-KBIA Membership Form — only if you haven’t previously joined.

-KBIA Class Registration Form — one for each child.

-KBIA Contact Information & Release Form — one per immediate family.

-KBIA Payment Form — totaled for one family.

-Make copies for your records.

-Mail forms to KBIA, P.O. Box 707, Kennebunk, ME 04043, email to [email protected] or fax paperwork to (207) 510-8058

Cancellations and Deadlines

To cancel a class for a full refund:

The cancellation request must be submitted to the Office and confirmed BEFORE 3:30pm on the Friday of the week before classes begin.

Cancellations due to sickness

All cancellations due to sickness will result in a full refund. HOWEVER, if you cancel for sickness, NO MEMBER OF YOUR HOUSEHOLD will be allowed to participate in KBIA programming until all household members are 14-days symptom free or you can provide a negative test result after symptoms clear in the wake of an exposure consistent with CDC guidance on timeline.

Tennis registrations must be completed before the week begins. No additions will be made to tennis classes (for the multi-household sign ups) after 3:30pm on the Friday before the classes begin.

If KBIA cancels a private/pod lesson or class due to bad weather then we will issue refunds. This is specific for private and podded classes – it does not extend to multihousehold classes. In an effort to work with families, we will first offer to make up the time missed and if a suitable make up time cannot be found then we will offer refunds. KBIA classes will continue in rain, but not lightning or dangerous sea conditions.